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Chadwell Coppus Technologies Blog

Chadwell Coppus Technologies has been serving the Ohio area since 2018, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Office 365 vs. Office 2019

There are two versions of Office today, Office 365 and Office 2019. Office 365 is a cloud based version that you pay for monthly or on an annual basis. Office 2019 is a desktop (perpetual) version you pay for one time up front.

Office 365 is cloud based but you don’t have to be connected to the internet to use it. It uses the cloud for updates and additional features like OneDrive which gives you 1 TB of free online storage and email access. There are Office 365 plans for home and personal use, as well as for small and midsize businesses, large enterprises, schools, and non-profits. Home allows up to 6 users to share the subscription on PC’s and mobile devices while personal is for a single user.

Office 2019 is sold as a one-time purchase, which means you pay a single, up-front cost to get Office apps for one computer. One-time purchases are available for both PCs and Macs. However, there are no upgrade options which means if you plan to upgrade to the next major release, you'll have to buy it at full price.

Office Online is a free version of Office that you can use in a web browser. All you need is to sign up for a Microsoft Account with a new or existing email address. Try the Office Online apps.

One note for all versions whether online on desktop is that none of them include backup even for email so make sure you plan to backup your information in case of a hardware failure, virus or ransomware. CCT does offer a backup program where we will set up the backup for you. Just call us at (419)379-1412 for more details. We also offer Office 365 if you would like to purchase it.

One of the big differences between the two is that Office 365 will keep you updated with the latest version of  Office apps as long as you connect to the internet. That's why it doesn't have a year designation. As long as you maintain your subscription you will have the latest version of software. It also adds new features as they become available and web based features not available on the desktop version. You won't get those features until the next time you buy the latest desktop version. Also technical support is included as long as you have your Office 365 subscription while only installation assistance is provided for the desktop version. It's clearly the case of “pay me now or pay me later”.

Articles with more details:

https://support.office.com/en-us/article/what-s-the-difference-between-office-365-and-office-2019-ed447ebf-6060-46f9-9e90-a239bd27eb96

https://www.thurrott.com/cloud/office-365/176224/office-2019-vs-office-365-whats-really-happening

https://www.windowscentral.com/office-2019-or-office-365-which-one-you-should-get

https://www.computerworld.com/article/3205968/what-are-the-differences-between-office-2016-office-2019-and-office-365.html
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Preparation for Windows 7 End of Support

You have probably heard that Microsoft is dropping free ongoing support for Windows 7 on January 14, 2020. That’s important because at that time you will have to upgrade to Windows 10 or risk not getting updates like security patches which could put your computer’s data at risk. You may have to even get a new computer because your old machine may not have the capability to run Windows 10.

Something equally important is doing the latest update for Windows 7 by the end of March. If you don’t have the latest update Microsoft won’t support your computer starting in April.

Some people have their computer update Windows automatically. To make sure if your computer has the latest update, do the following:

To see your PC’s update history, select the Start button, then select Control Panel > Programs. Under Programs and Features, select View installed updates. The latest version is KB4489885 as of March 12, 2019.

The best way to keep Windows 7 up to date is to turn on automatic updates. With automatic updates, you don’t have to search for updates online or worry about missing critical fixes or device drivers for your PC. Instead, Windows Update automatically installs important updates as they become available. 

To turn on automatic updates: 

  1. Select the Start button . Type Update in the search box, and select Windows Update from the list of results. 
  2. In the left pane, select Change settings, and then under Important updates, select Install updates automatically (recommended)
  3. Under Recommended updates, turn on Give me recommended updates the same way I receive important updates, and then select OK

To update manually do the following:

  • · Select Start > Control Panel >  Windows Update.

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  • · In the Windows Update window, select either important updates are available or optional updates are available. The system will automatically check if there's any update that need to be installed, and display the updates that can be installed onto your computer. Please note the update number that you can download.

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  • · Select the Download Center link, type the update number in the [Search] box

(e.g. KB2286198) and then click on the search icon or press the Enter key on your keyboard.

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· Microsoft Download Center will automatically search for all contents related to the update number you provided. Based on you operating system, select the Security Update for Windows 7.

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  • · Select Download in the download page for KB2286198. A window showing File Download appears, select Open to install the file automatically after downloading.

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The file will install automatically once you hit the open button.

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The Momo Challenge

The “Momo Challenge” is a recurring social media media hoax that started in July 2018 and has recently surfaced again. It started as messages on the WhatsApp App telling the recipient to perform a series of tasks (or challenges). Refusal to do so being met with threats. There have been media social media posts and news articles claiming that children have committed suicide in doing these challenges. As of this post, there have been no suicides directly attributed to the Momo challenge. The recent concern over the “Momo challenge” has sparked many questions on what parents can do to protect their children.

This is really a form of Cyberbullying and first and foremost is to have a discussion with your children about this. They need to know this is not real and your are there to help them. It is also a great time to discuss social media posting. Let them know that what they post will be out there FOREVER. Many employers now check an applicants social media before hiring them. Even if you delete the post there can be copies still hanging out there in different forms. This not only applies to children but adults as well. It may be great to vent on a day when something upsets you but you don't know who will see it and how they will react.

If you want the ability to monitor and/or control what your children do online, an article that lists the top software/hardware is located at: The Best Parental Control Software for 2019

Other articles of interest:

Good digital parenting: https://www.fosi.org/good-digital-parenting/

Parental Controls: Parental Controls - Stay Safe Online

Cyber security for Children: Cyber Security for Children

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Photo Storage Options

There are many sites that provide free storage for your photos. Not only do many allow you a place to store your photos but many let you print photos and have them mailed to you or pick them up locally. Other options are the ability to edit photos online before printing and share selected photos with friends and family. Since they are free I would recommend you keep photo’s on more than one site for protection in case something happens.

Some of the best known are:

Apple iCloud www.icloud.com - free but limited to 5GB of photos

Dropbox www.dropbox.com - free but uses your 2 GB of free storage. You can get more storage through referrals or you can pay for more storage.

Amazon Photos www.amazon.com  - free unlimited photo storage but must have Amazon Prime

Google Photos www.google.com/photos  – free but photo resolution limited to 16 megapixels. Options for higher resolution storage for a fee.

Shutterfly www.shutterfly.com – free unlimited photo storage. Note that once uploaded you can only download a 2 megapixel file so you may want to make sure and keep a copy elsewhere.

See the related articles for more details and other sites.

Related articles:

https://www.consumerreports.org/digital-cameras-photography/best-cloud-storage-services-for-photos/

https://photolemur.com/blog/best-online-photo-storage

https://www.tomsguide.com/us/pictures-story/839-best-photography-sites.html#s1

https://www.snapfish.com/photo-gift/home
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Free Online Storage

There are many free options for online (cloud) storage.

Some of the more popular:

Dropbox One of the original free storage sites that provides 2 GB for free (+up to 16 GB free for referrals). Go to www.dropbox.com  for more details.

Google Drive – Provides 15 GB of free storage with a Google account. Go to www.google.com/drive for more details.

Sync.com- This service provides 5 GB of free storage and a nice bonus of free zero knowledge encryption data encryption on data stored here. Go to www.sync.com for more information. This site is Canadian based and that is where the data is stored.

MEGA-This service provides 50 GB of free storage. It is not as user friendly as other sites but does provide a lot of free storage. Go to https://mega.nz/start  for more information. This service is European based so be aware if that is of concern to you. This is also nice because you can share data between Windows, Android, iOS and Blackberry.

Pcloud- 10 GB of free online storage with friend referrals and other bonus steps jumping up to a possible 20 GB. Go to www.pcloud.com  for more details.

Amazon Drive- 5GB + unlimited photos with Prime

iCloud- 5 GB free

Box- 10 GB free Go to https://account.box.com/signup/n/personal#l8kw0 for more information.

FlipDrive- 10 GB free. Go to https://www.flipdrive.com/site/pricing . This is also nice because you can share data between Windows, Android, iOS and Blackberry.

Degoo- 100 GB free. Go to https://degoo.com for more information.

This is not every single option out there but at least will get you started.

More details can be found in the following articles: https://www.cloudwards.net/the-top-5-cloud-companies-with-large-free-service-plans or https://www.moneysavingexpert.com/shopping/free-online-storage/  or https://www.networkworld.com/article/2932962/cloud-storage/19-free-cloud-storage-options.html

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There are two versions of Office today, Office 365 and Office 2019. Office 365 is a cloud based version that you pay for monthly or on an annual basis. Office 2019 is a desktop (perpetual) version you pay for one time up front.Office 365 is...

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Fostoria, Ohio 44830

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